# Cloudnotte Documentation A detailed user guide on how to use cloudnotte ## What is Cloudnotte? CLOUDNOTTE is a modern tools for schools that want to consolidate their position as a 21st century school. It is an educational suite of software that empowers educators to build fast-growing, efficient, and stress-free schools, by combining all tools necessary for running a modern day school into one platform that is simple, flexible, and reliable. Cloudnotte provides all school type with the complete modern tools to operate seamlessly anywhere and anytime. # Getting Started Its easy and free to get started on Cloudnotte Firstly, you will need to; 1. Create an account on cloudnotte 2. Setup your school 3. Configure your school # Create an account Creating an accout is 100% free on Cloudnotte ![Cloudnotte create an account](/files/-Mcycp3rC0knR75fefOe) Creating an account allows you to setup your school on Cloudnotte. #### Enter the information in the inputs to create your account. * First Name * Last Name * Phone Number * Email address * Password * Confirm password Click on the Sign up to create your account after filling in all the informations ![Cloudnotte activation link on Sign up](/files/-McydnX7bqi01vUWq5Vc) We will send you an activation link to your email to complete your account creation. ***Note: Activation link sent to your mail may delay within 5-15minutes to arrive, if you did not get the email on your inbox, you can check your spam box.*** ![Cloudnotte account verification success](/files/-McyeizLocTGJ0RrkTrF) Once you follow the link sent to your mail, we will take you to this page where you will proceed to setup your school account for free. [Proceed to Create New School](https://docs.cloudnotte.com/setup/getting-started/create-new-school) # Create new school Create your school in seconds on Cloudnotte ![School information setup](/files/-McygnnjvMZLQPaYFdRV) Once you are on this page, kindly fill in the informations about your school. It doesnt take more than 1 Minute to finish this process. * **Name of your school.** (This will be the name of your school in full) * **School phone number.** (Please use only school phone number and not personal phone number) * **School Email address.** (Email address should be different from your Signup email for security purposes) * **Country.** (The country where the school is located in, if the school has branches in different countries, kindly use the Headquater as the country) * **State.** * **City.** * **School address.** (School Address should be the accurate and detailed because of search engine visibility) * **School Prefix.** (School prefix is short name used to identify your school, and it will be used as your subdomain on Cloudnotte) ***Note: School prefix should not be more than 12 characters long, so as to make it easier for people to visit your school.*** Click on continue to proceed to school configuration ![Setup configuration Setup](/files/-McykjDNyAz4-kcbaTo7) * Select your school type. Exam if its a Private, public, unity, or any college * School Curriculum. * School category * School Motto Click on the finish Setup button to complete school Setup. ![School Setup completed](/files/-Mcym7CwDQ_Rhq9V8I_R) # School Login ![Cloudnotte Login](/files/-Mcyo8-R2iEfCHazEUf8) Login with your email address or your user ID given to you to access your account. You can login as an Administrator, Teacher, Student and Parents from the Login page. If you cannot remember your password, Kindly click on forgotten password to request a new password # Reset Password # Dashboard Once you are logged in from the Login page, the system will display to you an administrator dashboard. The admin dashboard gives you a full summary about your school.

This can be toggled on and off to switch between dark and light mode.

If you are looking for something and, you are not sure of the exact location, you can use this bar to search for it.

Here you can choose to upgrade your account to Premium. You can also choose to sign out of your account.

This card shows you how many teachers you have in your School.

This card shows you how many parents you have in your school.

This card shows you how many students you have enrolled in your school.

This card shows you a chart of your Students' attendance; no. of students that are present, no. of students that are absent, no. of students that came early and no. of students that came late.

This card shows the number of classes that you have in your School.

This card shows the number of subjects that are offered in your School.

This graph is called Students Counts. It shows a relationship between each class and the number of students in the class. From the graph, you can see the class with the highest population, and the class with the lowest population.

This card shows the number of Students that have been picked up, you can also Request Pickup Cards # User Management User management refers to the processes and tools used to control access to resources within a system or organization. It involves tasks such as creating, modifying, and deleting user accounts.

**HOW TO ADD A NEW STUDENT**

After you have logged in as an admin, for you to add a new student, all you have to do is to click on user management, after clicking the user management, click on "add new student" option located at the top of your screen.

After clicking "Add new Student", the form above shows up on the screen. You fill the form with the details of the new Student you want to add. After filling the form, click on the "Add Student" button at the bottom right of the form . You must note that the fields with a red asterisk(\*) are mandatory, if they are not filled, you will not be allowed to submit the form. Whereas, the other fields without a red asterisk(\*) are optional, you can submit the form with or without those fields filled. **HOW TO ADD A NEW STAFF**

To add a new student, you click on user management then click on the "Add New Staff" option which is located just beside the "Add new Student" option at the top of the screen.

After clicking "Add New Staff", the form above shows up on the screen. You fill the form with the details of the new Staff you want to add. After filling the form, click on the "Add Staff" button at the bottom right of the form . You must note that the fields with a red asterisk(\*) are mandatory, if they are not filled, you will not be allowed to submit the form. Whereas, the other fields without a red asterisk(\*) are optional, you can submit the form with or without those fields filled. **HOW TO ADD A NEW PARENT**

To add a new parent, you click on user management then click on the "Add New Parent" option which is located just beside the "Add new Staff" option at the top of the screen.

After clicking "Add New Parent", the form above shows up on the screen. You fill the form with the details of the new Parent you want to add. After filling the form, click on the "Add Parent" button at the bottom right of the form . You must note that the fields with a red asterisk(\*) are mandatory, if they are not filled, you will not be allowed to submit the form. Whereas, the other fields without a red asterisk(\*) are optional, you can submit the form with or without those fields filled. **HOW TO ASSIGN PARENTS TO STUDENTS**

To assign parents to students, you click on user management then click on the "Assign Parents To Students" option which is located just beside the "Add new Parents" option at the top of the screen.

After clicking "Assign Parents To Students", the form above shows up on the screen. You fill the form by selecting the parents and also selecting the students whom you want to assign. After filling the form, click on the "Assign" button at the bottom right of the form.

This card in the overview section shows you the number of Students. It represents the Students' genders as a percentage with the aid of a pie chart.

This card in the overview section shows the number of fathers, mothers and others(could be any other family member or guardian).

This card in the overview section shows you the number of Staffs. It represents the Staffs' genders as a percentage with the aid of a pie chart. # Students Overview Students Overview is important for educators and administrators as it provides a centralized platform to manage student information, academic progress and communication.

This is the Students' section in user management. It contains all information about all the students in your school.

This search bar can be used to look for a particular student by typing in the student's name.

This is used to choose the number of items that will be displayed in one page.

This is used to archive a student.

This column contains the names of each student.

This column contains the genders of each student.

This column contains the username of each student.

This column contains the class of each student.

This column contains the number of registered parents each student has.

This is an overview of the profile of each Student.

This section of the profile contains a photo of the Student. It also has a call and a message icon which when selected, is used to call and to send a message to the student, respectively.

This shows the Current Class of the student. The arrow can be used to promote the student to the next class.

This shows the User Id of the student.

"Update password" is used to change the password of the student. "Block User" is used to block the Student, this may be due to different reasons.

This shows the Parents and the siblings(if any is enrolled in the school) of the Student. You can also call and send a message to the parents as the icon above shows. "Assign parents" is used to assigned parents to the student. "View All" is used to show all the parents and siblings that may be hidden by default.

This form is used to made a change or to add a new information to a Student's profile.

This is an overview of the Fee Payment Section in the Student's profile.

This is the used to select the session for the fees to be paid.

This is used to select the term for the fees to be paid.

This shows the total amount that the Student is expected to pay.

This shows the total amount that has been paid.

This show the total amount that is yet to be paid.

"Generate Invoice" is used to produce the invoice for the fee payment. "Assign Fee" is used to assign the fee to the student.

This is used to Pay the remaining/outstanding fees.

When the Pay outstanding fees is clicked, this form shows up and you fill it by entering the exact amount you wish to pay, then "proceed".

If 'Select individual fees" is toggled on, this form shows up on the screen. You can choose to pay the fees according to their individual categories which can be seen by clicking the drop down icon.

You can also add a fee item by filling this form. # How to Add new student on Cloudnotte Easily add a new student on Cloudnotte to enable the student access his or her academics records

To add a new student on Cloudnotte, Click on the add new student button at the top of the screen.

Once you click on **add new student button** highlighted above, a modal or a screen will display to you to fill in the student details or information.

Kindly enter the student informations on the screen shown above.\ The inputs on (\*) is important and required, while the one's without (\*) is not required but you can fill the informations if you want to..\ \ Once you are done entering the informations of the student click on the **add student button** shown on the screen below and the student will be added automatically.

Note:\ If you encountered error while adding a new student , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you filled all the inputs with (\*)\ 3\. Ensure you assigned the student to a class.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to Promote a student on Cloudnotte Promoting a student on Cloudnotte involves assessing their academjc performance and personal growth to determine if they meet the criteria for advancement to the next level.

Click on the **3 dotted vertical icons** at the right corner of your gadget.

Note:\ If you encountered error while promoting a student , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you assigned the student to a class.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to archive a student on Cloudnotte Archiving a student typically involves transferring their academic records, personal information, and any relevant documents to a secure storage system after they've completed their studies.

When you click on the archive button, you can either choose to cancel or proceed with the archive of the student. IF you choose proceed you can also unarchive that student

Click on **Unarchive** to unarchive a student.

Note:\ If you encountered error while archiving a student , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you assigned the student to a class. If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to change a student password on Cloudnotte To change a student's password, you"ll typically need administrative access to the system or platform they use for authentication. Here's a general guide:

On your student's view, **tap on the student profile** you want to change.

When you click on the student's profile, you"ll see update password at the right corner of your screen.

You can use this to write and create a new password.

Note:\ If you encountered error while changing password of a student , you should check for the following:\ 1\. Ensure your internet connection is active 2.Make sure the new password tallies to where the password should be confirmed.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How students can access their account on Cloudnotte Students can access their accounts on Cloudnotte by visiting the Cloudnotte website and logging in with their userID and password. Their unique userID and password, should be provided to them by the Administrator. The student should then search [www.cloudnotte.com ](https://www.cloudnotte.com/)on their browser.

Next, **Log in** at the top right of the screen should be clicked.

The form should be filled with the unique ID and password given to them. Then click **Login** and then they will be logged in to their account. Note:\ If the student encountered an error while accessing the account, he/she should check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure the User ID and password were filled correctly.\ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to update student profile on Cloudnotte Updating a student profile involves making changes to personal information, academic details, etc. This ensures that the stored information in the profile is accurate and up to date.

Click on students on your user management page in your Cloudnotte website.

After clicking on the students button on your User management page, You"ll see the list of students enrolled. Then you use the search button at the top left corner to search for the particular student you want to update his/her profile. After searching for the student, click on the student so you can view or update the student's profile.

The student's profile page will be then displayed to you. You"ll then fill in the necessary information of the student, edit the student's profile, change the student's password or block user.

When you are done editing and writing on the student's profile, you then click on update profile and the student's profile will be automatically updated to the database. Note:\ If you encountered error while updating profile of a student , you should check for the following:\ 1\. Ensure your internet connection is active 2.Ensure every detail of the student was filled appropriately \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to Delete a student on Cloudnotte To delete a student from a system or database, you typically need administrative priveleges. Generally, you would locate the student's profile and select an option to delete or remove them.

Click on the **3 dotted vertical icons** at the right corner of your screen

You can decide to cancel or proceed with the delete action, if cancel it doesn't delete, If proceed the students record is automatically deleted

Note:\ If you encountered error while deleting student , you should check for the following:\ 1\. Ensure your internet connection is active\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Staff Overview Staff Overview is crucial for educational institutions as it provides a centralized hub for managing staff information, roles and responsibilities.

This is the Staffs section in User Management.

This search bar is used to find a particular Staff by typing in their name.

This is used to choose how many items that will be displayed per page.

This is used to send a message to a Staff.

This contains contains the name of each Staff.

This column contains the gender of each Staff.

This column contains the username of each Staff.

This column contains the phone number of each Staff.

This column contains the role of each Staff in the school.

This column contains a message button which can be used to send a message to each Staff.

This is an overview of the profile of a Staff.

This shows the classes and the subjects that each Staff teaches.

This is used to assign a Staff to a subject.

This is used to delete or unassign a subject to a Staff.

This is used to view the full timetable of a Staff.

This form is used to make a change or to add a new information to a Staff's profile.

This is used to select whether or not you want the Staff to be added to your payroll. Toggle it on if you want the Staff to be added to your payroll, leave it off if you do not.

If "Add to payroll?" is toggled on, this form shows up on the screen. You fill the form with the Account number, Account Name and Bank Name of the Staff and click the "Add" button at the bottom right.

The signature of the Staff can be added here by selecting "upload file" and uploading the file containing the signature. # How to add a new staff on Cloudnotte Easily add a new staff on Cloudnotte to enable their records.

To add a new staff. click on the the **Add New Staff b**utton on your screen.

Once you click on the add new staff, a modal or a screen will display to you to fill in the staff details or information.

Kindly enter the student informations on the screen shown above.\ The inputs on (\*) is important and required, while the one's without (\*) is not required but you can fill the informations if you want to..\ \ Once you are done entering the informations of the student click on the **add staff button** shown on the screen below and the student will be added automatically.

Note:\ If you encountered error while adding a new staff , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you filled all the inputs with (\*)\ 3\. Ensure you assigned the staff to a class.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to delete a staff on Cloudnotte To delete a staff is basically removing the staff's profile from the database.

Click on the staff button to get the staff's different profiles. You"ll then click on the search button to look for the exact staff you want to delete.

Click on the 3 dotted vertical icons at the right corner of your screen.

Note:\ If you encountered error while deleting a staff , you should check for the following:\ 1\. Ensure your internet connection is active\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to change a staff password on Cloudnotte To change a staff password is updating a staff password to a new one if forgotten or don't want to be used anymore.

Double tap on the selected staff on your screen.

Click on Update Password at the right hand corner of your screen.

You can update password by entering new password and confirming the password and you can also decide to cancel if you feel the need to leave your current password. Note:\ If you encountered error while changing password of a staff , you should check for the following:\ 1\. Ensure your internet connection is active 2.Make sure the new password tallies to where the password should be confirmed.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How staff can access their account on Cloudnotte Staffs can access their accounts on Cloudnotte by visiting the Cloudnotte website and logging in with their userID and password. Their unique userID and password, should be provided to them by the Administrator. The staff should then search [www.cloudnotte.com ](https://www.cloudnotte.com/)on their browser.

Next, **Log in** at the top right of the screen should be clicked.

The form should be filled with the unique ID and password given to them. Then click **Login** and then they will be logged in to their account. Note:\ If the staff encountered an error while accessing the account, he/she should check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure the User ID and password were filled correctly.\ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to update staff profile on Cloudnotte Updating a staff profile typically involves accessing the staff's database.

Click on the staffs button, search for the staff you want to update his/her profile the doublle tap on the staff to show his/her profile.

Fill in the required information needed.

After filling the necessary information tap on the Update Profile button to update your profile,you can also decide to change password, edit profile or block user. Once you do that your Staff's Profile has been automatically updated. Note:\ If you encountered an error while updating profile of a staff , you should check for the following:\ 1\. Ensure your internet connection is active 2.Ensure every detailed was filled appropriately.\ \
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Parents Overview This enhances communication and engagement between parents and the educational institution. It provides parents time to access their child's academic progress, attendance and school announcements.

This is the Parents section in user management.

This search bar is used to find a particular parent by typing in their name.

This is used to choose how many items that will be displayed per page.

This is used to send a message to a parent.

This column contains the name of each parent.

This column contains the gender of each parent.

This column contains the username of each parent.

This column contains the phone number of each parent.

This column contains the number of children each parent has enrolled in the school.

This row contains a message button which can be used to send a message to each parent.

This is an overview of the profile of a parent.

This card shows the number of children a parent has, enrolled in the school.

This card shows the gender of a parent.

This is used to block the parent.

This shows all the children the parent has, enrolled in the school. # How to add new parent on Cloudnotte Easily add a new Parent on Cloudnotte to enable their records.

To add a new parent, click on the **Add New Parent** button on your screen.

Once you click on Add New Parent, a modal or a screen will display to you to fill in the Parent's details or information.

Kindly enter the Parent's informations on the screen shown above.\ The inputs on (\*) is important and required, while the one's without (\*) is not required but you can fill the informations if you want to..\ \ Once you are done entering the informations of the student click on the **add parent button** shown on the screen below and the student will be added automatically.

Note:\ If you encountered error while adding a new parent , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you filled all the inputs with (\*)
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to delete a parent on Cloudnotte To delete a parent is basically removing the parent's profile from the database.

Click on the **Parents** section to get an overview of the Parent's different profiles. You can also click on the search button to look for the exact Parent you want to delete by typing in their name.

Click on the 3 dotted vertical icons at the right corner of your screen.

You can decide to cancel or proceed with the delete action. If **cancel** , it doesn't delete. If **proceed**, the parents record is automatically deleted.

Note:\ If you encountered error while adding a new parent , you should check for the following:\ 1\. Ensure your internet connection is active
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to unassign a parent to a student on Cloudnotte Assigning a parent to a student creates a link between the two accounts, allowing parents to access their child's information and receive updates. However, there may be instances where this link needs to be removed. Unassigning a parent from a student means disconnecting this link, removing the parent's access to the student's information, and terminating any associated notifications or updates. # How to change a parent password on Cloudnotte To change a parent's password means to update the password to a new one if forgotten or the Parent doesn't want to use it anymore.

Click on the Parent for whom you want to change the password.

Once you click on the Parent's name, a full profile of the Parent comes up on your screen. Click on **Update Password** at the right hand corner of your screen.

Note:\ If you encountered error while changing a parent's password, you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you filled the same password fo**r New Password** and **Confirm Password**.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How parents can access their account on Cloudnotte Parents can access their accounts on Cloudnotte by visiting the Cloudnotte website and logging in with their userID and password. Their unique userID and password, should be provided to them by the Administrator. The parent should then search [www.cloudnotte.com ](https://www.cloudnotte.com/)on their browser.

Next, **Log in** at the top right of the screen should be clicked.

The Login page should be filled with the unique ID and password given to them. Then click **Login** and then they will be logged in to their account. Note:\ If the parent encountered an error while accessing the account, he/she should check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure the User ID and password were filled correctly.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to update parents profile on Cloudnotte Updating a parent's profile refers to the process of modifying or editing the personal information, settings, or preferences associated with a parent's account.

Click on **Parents** to go to the parents section. Click the name of the parent to see his/her profile.

Fill the form with the appropriate information. Next, Click **Update Profile** at the bottom of the form. Once you do that, the Parent's profile has been updated. Then click **Login** and then they will be logged in to their account. Note:\ If you encountered an error while updating the Parent's profile, check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure the Update profile form was filled correctly..\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Assign parents to students Assigning a parent to a student is linking a parent or guardian to a specific student in your school.

Click on the Assign Parents To Students button to assign a particular parent/guardian to a student or child.

In this modal, you'll need to select a particular parent/guardian to his/her child(student). Then after assigning a parent/guardian to a student click on the assign button and it automatically assigns a parent to a student. Note:\ If you encountered error while assigning a parent to a student , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you input the right parent for each student.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Admission This is the admission module. Where you can control and manage all admissions and applications.

Overview of applicants section in Admission module

In the applicants section, you can see the details of all applicants.

You can use this bar to search for a particular applicant by typing in their name.

You can admit or reject an applicant by ticking the checkbox beside their name, and clicking either admit or reject.

This shows how many items will be displayed per page. You can change it to your preference just as we have above.

This column contains the names of each applicant.

This column contains the admission number of each applicant.

This column contains the programme that each applicant applied to be admitted into.

This column contains the phone number that can be used to reach out to/communicate to each applicant.

This column contains the application date of each applicant.

This column contains the option to view each applicants profile.

This checkbox appears beside every applicant. It can be checked or unchecked for further action.

Here you can see the applicant's name, programme and date of application.

Here you can see the status which is currently pending because, it has neither been admitted or rejected.

Here you can see the application number.

Click "Admit" to admit the student. Click "Reject" to reject the student.

This shows the Applicant/Student's information.

This shows the Parent's information.

This shows the Academics Document, if any was uploaded.

Click "Print admission slip", if you want to have it printed.

Overview of admitted section in Admission module

In this section, you can see all admitted/accepted applicants, and their respective details.

Overview of rejected section in Admission module

In this section, you can see all rejected applicants, and their respective details. # How to Setup school Admission on Cloudnotte This helps in digitizing applications forms and reducing paperwork. It allows online access to admission materials which allows prospective students to apply from anywhere using the internet.

To setup an admission, click "Setup Admission", it is located at the top right of the Admission module.

This column contains the class/programme that are up for admission.

This column contains the admission fee for each class/programme.

This column contains the maximum number of applicants for each class/programme.

This column contains the required documents for each class/programme.

To publish an admission, click "Publish Admission".

Once that is clicked, the form above shows up on your screen. Fill it with the appropriate information, and click "Publish Admission". Note:\ If you encountered an error Setting up an admission, check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure the Setup Admission form was filled correctly.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to admit a new student on Cloudnotte Admitting a new student refers to the process of accepting a student's application to your school, hence the student's information is automatically added to the database of your school.

First, go to the applicants section in the Admission module.

Next, click on the particular student you want to admit to open their profile.

Then, click on **Admit**.

Once you click Admit, this comes up. Select the class that you want to admit the student into, then click **Admit** at the bottom right.

You can also choose to admit as many applicants as you want, at once as long as they are being admitted into the same class. First click the checkboxes beside the applicants name to tick it like we have above.

Click on **Admit**.

Select the class that you are admitting the selected students into. Then click **Admit**. Note:\ If you encountered an error while Admitting a new student, check for the following:\ 1\. Ensure the internet connection is active\ 2\. Ensure you selected the correct class for admission.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to decline an incoming applicant on Cloudnotte Declining an incoming applicant, simply means rejecting his/her application to your school.

First, go to the applicants section in the admission module.

Next, click on the particular student you want to reject to open their profile.

Click on **Reject**, to decline the application.

Once you click reject, this comes up. Click **Proceed** if you still want to reject it but if you don't want to reject any longer, click **Cancel**.

You can also choose to Reject as many applicants as you want, at once. First click the checkboxes beside the applicants name to tick it like we have above.

Click on **Reject**.

Once you click reject, this comes up. Click **Proceed** if you still want to reject it but if you don't want to reject any longer, click **Cancel**. Note:\ If you encountered an error while Declining an incoming applicant, check for the following:\ 1\. Ensure the internet connection is active.\
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How students/parents can apply for admission into your school # Class Management This module serves as a centralized hub for administrators to efficiently supervise and manage various aspects related to specific classes within the school. Class management refers to the process of organizing, coordinating, and overseeing the activities and resources of a class within the school. This module provides tools and features for administrators to monitor and manage various aspects of a class. It empowers administrators to efficiently monitor class dynamics, support teachers in their instructional roles, and ensure a conducive learning environment for students' academic growth and development.

Select the class and arm which you want to inspect or manage.

This card displays the number of students in the class.

This card shows the form teacher of the class.

You can place a call or/and send a message to a teacher.

This card shows the number of homeworks given. Click "View Details" to see more details.

This card shows statistics of students' attendance.

This card shows the number of Computer-based test given, Click "View Details" to see more details.

This is the students section. Here you can see more details about the selected class, not just statics.

Use this checkbox to select or unselect a particular row for further action.

You can search for a particular student by typing in their name in this search bar.

This shows how many items will be displayed per page. You can change it to your preference just as we have above.

This column contains the name of each student in the selected class.

This column contains the gender of each student in the selected class.

This column contains the user ID of each student in the selected class.

This column contains the Date of birth of each student in the selected class.

This column contains an option to send each student a message by clicking "Message".

This is the subject section. In this section, you can see the subjects that the selected class offers. You can delete a particular subject by clicking "Delete" in the last column called "Action".

This is the Teachers section. In this section, you can see the Teachers that teach the selected class ,and their respective details.

Assign a subject teacher typically refers to the process of designating a specific teacher to teach a particular subject. To assign a subject teacher, click "Assign Subject Teacher". It is located at the top right of the Class Management module.

Once that is clicked, this forms comes up on your screen. Fill it with the appropriate information, and click "Save".

To assign a form/class teacher typically refers to the act of appointing a specific teacher to be responsible for a particular class. To assign a form teacher, click "Assign Form Teacher". It is located at the top right of the Class Management module, beside "Assign Subject Teacher".

Once that is clicked, this forms comes up on your screen. Fill it with the appropriate information, and click "Save".

If the arm you are looking for isn't among the options, click "Add arm".

Once that is clicked, this form comes up on your screen. Fill it with the appropriate information, and click "Save".

If the class you are looking for isn't among the options, click "Assign Subject To This Class".

Once that is clicked, this form comes up on your screen. Fill it with the appropriate information, and click "Save". # How to add a new class on Cloudnotte A class are group of students taught by a group of teachers, which also has an assigned teacher to those group of students. How to add a new class on Clounotte is shown below:

Click on the settings button on your Cloudnotte page.

Click on Class management on your settings button.

Click on Classes at the top right corner of your screen, then click on the Actions scroll down button.

Click on Add Class.

Fill in the student's details appropriately by the following: 1.Ensure the student's name is written(spelt appropriately). 2.Enter the class category which means you should choose or write the right class the student enrolled for. 3.Add class arm if necessary which means if your school has more than 1 particular class they should be put in arms. To do so i.e put in arms you need press that blue shift navigator button. If its not pressed meaning that particular class doesn't need any arm. 4. After filling the necessary and appropriate student information, Click on save then the student's class has been automatically added to the database. Note:\ If you encountered error while adding a new class , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Ensure you filled the appropriate information of the student.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to add a new subject on Cloudnotte A subject is a group of interrelated topics that are taught in a particular way. How to add a new subject on Cloudnotte is shown below:

Click on the settings button on your Cloudnotte dashboard.

Click on Class management, then click on subjects. Click on the Actions scroll down button at the right hand corner.

Click on Add New Subject.

Select the amount of subjects you want to add, then click on save. Note:\ If you encountered error while adding a new subject , you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Select the appropriate subjects for a particular class.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to assign a form teacher on Cloudnotte A form teacher is a staff/teacher assigned to a particular class. How to assign a form teacher on Cloudnotte is shown below:

Click on Class management on your dashboard. Click on Assign Form Teacher on the top right corner of your screen.

Select the particular teacher/staff you want to be responsible or made accountable for a particular class. Click on save and the teacher assigned is automatically saved on the Cloudnotte database. Note:\ If you encountered error while assigning a form teacher, you should check for the following:\ 1\. Ensure your internet connection is active\ 2\. Select Staff approptriately\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to assign subject to a class on Cloudnotte Assigning a subject to a class involves identifying the subject matter that aligns with the class's curriculum and integrating it into the lesson plans and activities. How to assign a subject to a class is shown below:

Click on the settings button on your Cloudnotte dashboard.

Click on Class management. Click on Subjects, then click on the Actions scroll down button at the right hand side of your dashboard.

Click on Assign Subject To Class.

Select the particular class and particular subjects, then click on save. Your output will be automatically assigned and saved to the Cloudnotte databse. Note:\ If you encountered error while assigning a subject to a class, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Select the right class and subjects for each. 3. Click on save to save automatically. \ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to delete a class on Cloudnotte Deleting a class is removing the entire data about a particular class. # How to bulk promote student from one class to another on Cloudnotte Bulk Promotion means promoting multiple students from one class to another simultaneously, typically at the end of an academic year. How to bulk promote student from one class to another is shown below:

Click on settings in your dashboard. Click on Class management in your settings button. Click on Actions scroll down button at the right corner of your screen.

Click on Bulk Promote.

Select the students current class. Select the destination class( promotion class) and its arm. After selecting those classes click on promote and the data has been automatically saved to the Cloudnotte dashboard. Note:\ If you encountered error while bulk promoting students from one class to another, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Select the current and destination class appropriately . 3. Click on promote to save automatically. \ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to edit a class on Cloudnotte Editing a class simply means making changes to various aspects of a class. How to edit a class on Cloudnotte is shown below:

Click on the settings button in your dashboard Click on Class management. Click on Classes. Click on the pen image to edit a particular class.

Edit class and class category, Click on save and the edited class has been saved automatically to Cloudnotte database. You can also edit the class arm by doing this below:

Click on the dropdown button at the right hand corner of your screen.

Click on edit to edit the arm.

Edit arm name and save. Note:\ If you encountered error while editing a class, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Edit the class appropriately.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to edit a subject name on Cloudnotte Editing a subject name refers ton changing the title or heading of a topic or category. How to edit a subject name is shown below:

Click on settings in your dashboard. Click on Class Management. Click on Subjects. Click on Edit on the Subjects page.

Edit subject name and save. Note:\ If you encountered error while editing a subject name, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Edit the subject name appropriately.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to assign a subject to a teacher Assigning a subject to a teacher means designating a specific subject for a particular teacher to teach.

Click on the Class management button on your dashboard page. Click on Assign Subject Teacher.

Select Teacher/Staff. Select Class and also Arm if available. Select the number of subjects for the teacher to take a class. Click on save to save data to the Cloudnotte database. Note:\ If you encountered error while assigning a subject to a teacher, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Select the appropriate class and subject for each teacher.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Report Sheet Report sheet module enables you to effectively deal with all result related matters. Cloudnotte helps in the process of generating report sheets, saving time and reducing manual effort for teachers and administrators. By utilizing Cloudnotte's report sheet feature, educational institutions can ensure the accuracy of student grades and academic assessments.

**CHECK RESULT** Checking results in refers to the process of accessing and reviewing students' performance or grades on assessments, exams, assignments, or other academic activities.

The current session of the latest result is selected by default but, you can also change the session to any of your choice.

The current term of the latest result is selected by default but, you can also change the term to any of your choice.

You have to select the class of the result that you want to check.

After selecting the class, you have to select the student, whose result you want to check.

Next, select the assessment.

Once you have filled all the fields, you click "check Result". Then, the result comes up on your screen. **CLASS BROADSHEET** Class Broadsheet is used to Check the full result of a class, whereby in "Check Result", you can only Check the result of a particular Student.

Select the session, the term, the class and the assessment.

Once all the fields are filled, this becomes activated. Click it, then the Class broadsheet comes up on your screen. **ENTER SCORE**

Entering scores typically refers to the process of recording and inputting students' performance or assessment results into a grading system or database. Teachers or instructors enter scores for assignments, tests, or other forms of assessments to track students' progress, calculate grades, and provide feedback on their performance. To enter a score, Click "Enter Score", it is located at the top right of the Report Sheet module.

Select the Class, subject and the assessment for which you want to enter Scores.

Once the class, subject and assessment have been selected, a sheet to type in scores comes up. Just like we have above. You input the score for the 1st CA, Exam and 2nd CA in their respective columns and click on "Save Score". Then it shows just like we have above. You can also see the total score for each student which is a sum of the 1st CA, Exam and 2nd CA at the last column, "Total Score". **PUBLISH RESULT**

Publishing results refers to the act of making students' results available to a wider audience, typically by releasing them for public access. To publish result, Click "Publish Result", it is also located at the top right of the Report Sheet module.

Select the class and the assessment which you want to publish the result for. Then click "Publish Result" which is located just below the form.

You can also change the default selected session and term to any of your choice by clicking "Update Session & Term". **ENTER ATTENDANCE**

Enter attendance typically refers to the process of recording and documenting the presence or absence of each student in a class. This task involves taking note of who is present and who is not, so that at the end of the term, it is published alongside their result. To enter attendance, Click "Enter Attendance", it is also located at the top right of the Report Sheet module.

First you select a session, a term and a class, then the attendance sheet pops up, just like we have in the image above. You can also see the number of days the school was open in the second column, "No. of Days Open"> Enter the number of days each student came to school in the last column, "Days Present".

Once you are done entering the attendance, click on "Save Attendance". **MORE**

There are more options available. To see these options just as we have above, click on "More" which is also located at the top right of the Report Sheet module. **WITH-HOLD RESULTS** Withholding results refers to the practice of temporarily holding back or delaying the release of a student's result. When results are withheld, it means that they are not immediately made available to the student. To with-hold a result, Click on With-Hold results.

Once you click on With-hold result, the form above comes up on your screen. Fill the form with the appropriate information, then click "With-Hold Result", which is located at the bottom right of the form. **NEXT TERM BEGINS**

Once you click 'Next Term Begins", the form above shows up on your screen. Fill it with the appropriate information, then click "Update Changes" located at the bottom right of the form. **RELEASE RESULTS**

Once you click "Release Results", this comes up on your screen. Select the session, term and class, then click "Release". # How to enter subject score for a student on Cloudnotte In the report sheet module of Cloudnotte, entering subject scores for a student refers to the process of recording and updating the student's academic performance in specific subjects. This involves inputting numerical scores or grades earned by the student in each subject, which are then used to calculate overall grades, averages, and the students' result.

First, go to the Report Sheet module.

Next, click **Enter Score** at the top right of your screen.

Select the class, subject and assessment which you want to input the score for.

Once that is selected, you will see the students in that selected class. Input their 1st CA, 2nd CA and Exam in their respective columns just as we have above.

Once you are done inputting, click **Save Score** to save the scores you entered. Note:\ If you encountered an error while Entering subject score for a Student, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the 1st CA, 2nd CA and Exam columns are filled up correctly. If the issue persist you can contact support: [hello@meghee.co](mail:hello@meghee.com)m # How to Publish result on Cloudnotte Publishing results in the report sheet module refers to the process of making student grades and performance reports available to authorized stakeholders. These stakeholders includes students, parents, teachers. This involves finalizing and releasing the results for a specific academic term, making them accessible through the Cloudnotte platform.

First, go to the report sheet module.

Next, click **Publish Result.**

Once that is clicked, tis pops up on your screen select the class and assessment and click **Publish Result** at the bottom right.

Once you see this on your screen, you should know that your result has been succesfully published. Note:\ If you encountered an error while Publishing a Result, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the Publish Result form is filled appropriately.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to add student attendance on reportsheet To add or Enter Attendance means to record or input information about a student's presence or absence in school.

First, go to the Report Sheet Module.

Next, click "Enter Attendance", just beside "Publish Result".

Select the class which you want to add the attendance for.

Fill in the last column, **Days Present** with the number of days each student was present in school.

Next, click **Save attendance**. Then the attendance gets automatically uploaded. Note:\ If you encountered an error while Adding a student's attendance, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the correct number of days that the student was present was entered into the Attendance Sheet .
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to with-hold student result on Cloudnotte Withholding results in the report sheet module of Cloudnotte refers to the process of temporarily or permanently preventing a student's grades and performance reports from being visible to authorized stakeholders i.e students, parents, teachers.

First, go to the Report Sheet module.

Next, Click **More** at the top right, just beside "Enter Attendance".

Once you click that, this comes up on your screen. Click the first option, **With-hold Results.**

Then, this shows up. Fill it with the appropriate information then, click **With-Hold Result**. Note:\ If you encountered an error while With-Holding a result, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the With-Hold Result form is filled appropriately.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to release student result on Cloudnotte Releasing a student's result is the process of making a student's grades or assessment outcomes available to the student themselves, or to authorized parties such as parents or guardians.

First, go to the report Sheet Module.

Next, click **More**, just beside **Enter Attendance**.

Next, Click on the third Option, "Release Result".

Next, this comes up. You choose the session, the term and the class, then click **"Release"**. Note:\ If you encountered an error while Releasing a result, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the appropriate Session, term an class was chosen.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to add next term begin on reportsheet Adding Next Term Begins can be described as the process of scheduling or configuring the start date and details for the upcoming academic term.

First, go to your Report Sheet module.

Click on **More**, just beside **"Enter Attendance"**.

Next, this comes up. Click on the second option, "Next Term Begins".

Next, this form comes up on your screen. Fill it with the appropriate information and click "Update Changes". Note:\ If you encountered an error while adding next term begins, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the Next Term Begins form is filled appropriately.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to check student result on Cloudnotte To check a Student's Result means to verify, review, or examine a student's academic performance.

First, go to the Report Sheet module.

Once you get to the Report Sheet module, you don't need to Click on anything else to get here, as it is the first thing you would see. Select the session, term, class , student and the assessment.

Next, click **Check Result**.

Once you click on Check Result, it will lead you straight to the Result, just as we have above.

You can also choose to download the result, by clicking **Download**, and print the result, by clicking **Print**. Note:\ If you encountered an error while Checking a student's result, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the appropriate session, term, class ,assessment and Student was selected.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to view student bulk result in a class Student Bulk Result in a class refers to a comprehensive list of academic results for all students enrolled in that specific class, typically in a single report.

First, go to the Report Sheet Module.

Then, go to the **broadsheet** section. It is just beside **Check Result**. Select the Session, term, class and assessment.

Then, click **View Broadsheet**.

Once you click **View Broadsheet,** it leads you straight to the Report Sheet just as we have above.

First, go to the Report Sheet Module.

Then, go to the **Class broadsheet** section. It is just beside **Broadsheet**. Select the section, term , class and assessment.

Then, click **View Class Broadsheet**.

Once you click **View Class Broadsheet,** it leads you straight to the Report Sheet just as we have above, where you can see all the results of all the students in the selected class.

You can also choose to download the result, by clicking **Download**, and print the result, by clicking **Print**. Note:\ If you encountered an error while Checking a student's result, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the appropriate session, term, class and assessment was selected.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to enter principal comment on reportsheet This feature allows the school principal or authorized administrators to enter comments on a student's report sheet, providing additional feedback and insights into the student's performance. To enter Principal's comment on Report Sheet, you have to first Check the Student's Result. Refer to **How to check student result on Cloudnotte** using the link below**.** {% embed url="" %}

The Principal's comment should be inputted in the bar above. Note:\ If you encountered an error while entering a Principal's comment, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the comment was inputted correctly.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to mark/tick student psychomotor/affective domain on reportsheet This feature enables teachers to assess and record student progress in the psychomotor and affective domains, complementing the cognitive assessment, and providing a more comprehensive evaluation of student development. To mark/tick student psychomotor/affective domain on Report Sheet, you have to first Check the Student's Result. Refer to **How to check student result on Cloudnotte** using the link below**.** {% embed url="" %}

There are different Skills listed out in the Psychomotor Domain in the Report Sheet. As a form teacher, you then mark how good that child is on a scale of 1-5, 5 being the highest, and 1 being the least. To mark all you have to do is click the box.

There are different Skills listed out in the Affective Domain in the Report Sheet. As a form teacher, you then mark how good that child is on a scale of 1-5, 5 being the highest, and 1 being the least. To mark all you have to do is click the box. Note:\ If you encountered an error while marking/ticking student psychomotor/affective domain, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the appropriate rating was ticked/marked.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to enter form teacher comment on reportsheet This feature allows the form teacher to enter comments on a student's report sheet, providing additional feedback and insights into the student's performance. To enter form teacher's comment on Report Sheet, you have to first Check the Student's Result. Refer to **How to check student result on Cloudnotte** using the link below**.** {% embed url="" %}

The form teacher's comment should be inputted in the bar above. Note:\ If you encountered an error while entering a form teacher's comment, check for the following:\ 1\. Ensure the internet connection is active.\ 2\. Ensure the comment was inputted correctly.
If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # CBT Computer-Based Test (CBT) module refers to a system that enables the creation, management, and delivery of exams and assessments online, replacing traditional paper-based testing methods. This module enables schools to modernize their assessment practices, enhance test accuracy and efficiency, provide timely feedback to students, and streamline the overall testing process for improved educational outcomes. # How to add questions to your question bank on Cloudnotte What is a question bank? A question bank is a curated collection of various types of questions used in the Computer-Based Testing (CBT) module. The question bank serves as a repository of questions that can be utilized to create quizzes, exams, and assessments within the CBT platform, ensuring a diverse and comprehensive set of questions for evaluating students' knowledge and understanding. By utilizing a question bank, educators can efficiently manage and deploy assessments while providing students with a well-rounded testing experience.

Computer based test screen for admin/teachers

Locate the **Question Bank** button at the top of the screen.\ This will enable you navigate to the question bank page

Now that you have clicked on the question bank button, The screen below will enable you select class and subject you want to add questions to.\ Note: You need to first create your classes and subjects before heading here, and ensure you have assigned them to the appropriate teachers.

So all you need to do here is to select the class and subject you want to add your questions to.\ Note: If you have multiple arms in your school, we will only display you the Class Group which is the name of the main class. E.g SS1 will cover for Arm A, B and C. Click here to learn more about class groups and arms

CBT interface when you have selected a class and subject

Once you select a class and subject for the first time, it will show you that you do not have any questions yet, but don't worry. All you need to do is click on Add Question.\ This will bring out the question input shown below for you to enter your question.

I understand everything here looks a bit confusing, but don;t worry, i'll explain every single thing for you.\ First, we have different inputs where you can type in your questions but before you proceed, you must create a question section in order to help you group your questions properly. Question sections are useful when it comes to question bank and it is required when adding your question.
The first input is the Question title, this is where you will type your question title, For example, Who is the president of Nigeria?.... The image showed below is an example of the input to add question title

The next input is where to enter the options for the question. Options are usually set of different options for students to select from. E.g A. Apple, B Cane, C fruit, D Rain... Kindly look at the image below. \ Note: Click on the input or tap on it to type in your options

Select Section for your question. Remember section are used to group your questions. Click here to learn more about question sections. Kindly look at the image below to understand the right input.

The next input is the academic term. Questions are usually tied to academic term so you can re-use them each terms in a new section and can easily know which term this question is for. \ Kindly look at the image below

The next input is the correct answer. This is where you specify the correct answer for the question so the system can know the correct answer. \ Kindly look at the image below

The next input are not required but they are neccessary which are:\ 1\. Topic: Topics are useful in the case where we need to let the student and the teacher know the topic that they are good at ... Click here to learn how\ \ 2\. Question Tag: Tags are used to label questions for instance you want to label your Mid term questions, your exam questions and homework questions, so you can filter them when setting exam or homework.. Click here to learn how to use Question Tag

So now that you fully understand how all the input works in the question bank, your question box should like the image below.🤩🤩

All good? What next.... So lets go ahead and save the question..\ Its pretty much simple to save the question, all you have to do is to click on the save button beneath the question box. \ Look at the image below 👇👇👇

Once you click on the save button, Please ensure you get a sucess message letting you know that your question is saved.\ Look at the image below to see how it will look like.

Congratulations we made it to adding our first question.👏
Note: If you encountered any issue when saving the Question, Dont panic.. Just go through the steps again and if it persists you can send us an email at or use the chat button on your dashboard to send us a message. We reply immediately # How to use section on Question bank to group questions Sections are very important when it comes to adding questions.\ So for example, Mrs Anita is an English teacher and she wants to add a comprehensive question to her exam question but she doesn't know how to go about it.. This is where question sections comes in, All Mrs Anita need to do is create a question section called Comprehension and then on the instruction input, Mrs Anita should enter the comprehension passage on it. What this means once you are adding a question and you select the section automatically the students can see the comprehension passage when answering the questions on the exam page. \ Note: Question section has different use cases, so feel free to use the section for your own purpose. ### Step by Step Guide on How to create question section Once you get to your question bank and have selected a class and subject you wish to add question for, Click on the question section segment

Click on the sections Tab.

Once you have clicked on then section, you will see some recently created sections you have created before or an empty input where you have to create question section.

On the Enter Section Name input: This is where you enter the section title E.g Comprehension\ While on the instructions is where you enter the passage or anything you want the students to see whenever they are answering the questions. Note that it saves automatically, but ensure you get a status of saved whenever you create a section The image below shows you the status

Yeah thats how simple it is creating a Question Section # How to insert image on exam question Inserting image or diagram to your questions is very helpful especially when it comes to visual questions where the students are required to answer questions by identifying images. Adding images is pretty much simple and easy 🤩🤩\ All you need to do is follow every single instructions below.

If you don't know how we navigate to this screen, kindly click here to learn how to use the question bank.\ So i assume we already know how we got to this screen. You can add image to :\ **1. Question title** \ **2. Options**
**How to add questions to question title**

The image below is the question title input, kindly click on the image diagram beside it or look athe image below for better view.

Once you have clicked on it, an dialogue will appear to enable you add images.

You can add images to your question bank in three different ways:\ ***1. By Uploading from your computer or phone***\ ***2. By using previously used images (This enables you to re-use images you have uploaded before instead of uploading them again)***\ ***3. By Online images*** ### How to add images by Uploading You can drag images and drop on the box or you tap on the box to select images from your phone or computer.

### How to add image via online images Adding an image via online image enables you to search for image by name instead of leaving the screen to open google search. All you have to do is enter the name of the image you are looking for example, Lion and then click on search.... The image below is how the result will look like...\ Once you have seen the appropriate image you are looking for, click on it and it will be added automatically to the image input ![](/files/D33AkohuRx3IUgXZLIt4) So now that you have understood how to add images to our question title, repeat the samething for the options 😜😜. # How to setup exam on Cloudnotte Setting up an exam is the most beautiful part of Cloudnotte CBT, because it gives you the full flexibility to manage your exams. ### Step by Step guide on how to setup your exam Firstly, ensure that you have created an exam group. An exam group is only created by an admin.. Click here to learn how to create an exam group. The image below is an illustration of when an exam group has already been created

You can filter an exam group based on session, term and class the exam group is for. Click on the view on the exam group you want to setup an exam for.

Once you click on view, you select the class you want to setup exam for. Note: As a teacher you can only see classes thats assigned to you.

Click on a class and proceed.

Once you have clicked on Proceed, you will be taken to the next page that allows you select subject and other useful details you need for the exam.

Click on Setup New Exam

Select the subject you wish to setup exam for and proceed. The subject will then be selected and you can then configure the exam subject

From the subject selected, you setup the following configuration for the exam: 1. **Number of Questions:** This is the number of questions you want students to answer when writing exam 2. **Total marks for the exam:** This is the total marks for the exam subject 3. **Start date and time:** When the exam is expected to start 4. **End date and time:** When the exam is expected to end 5. **Duration:** How long can a student write the exam. E.g 30 mins 6. **Instructions:** Instructions the students will need to read before starting the exam 7. S**elect students that can write the exam:** If you want some specific students to write the exam only 8. **Shuffle exam question:** You want questions to be different for each students, e.g No 1 can be No 7 for another student. ### How to select Number of questions for the exam subject: You can select numbers of questions you want students to answer by clicking on view under the Number of questions table below.

Once you click on view, a dialogue of your question bank will display on your screen.

Use the check box to select the question you want or you can use the select all button. You can also filter questions for a specific session, term and question section by clicking on the filter icon close to the search box. Note: You can edit a question from here and also add a new question by clicking on the rounded plus button at the bottom floating.

after you have selected the questions you wish to use, a proceed to review button showing you the total number of questions you selected will display at the bottom of the screen.

Proceed to review takes you to the Review section where you need to review that the questions you selected is the appropriate one. Once you are okay with the questions, you can proceed to setup (The button below) ### The final step to setup your exam subject

After you have finished configuring the other informations, Click on the create button to publish the exam for that subject so the students can write it.

Once you create the exam, you will alerted that the exam has been published successfully. Note: You always edit and save again just incase you made a mistake. # How to enable/disable students that can write exam on Cloudnotte There are some scenarios where you want to setup an exam but not for all students to write it , maybe fewer students or so. That is where the enable/disable student from writing exam comes in. Navigate to the **exam setup** screen for that exam subject.\ If you can’t navigate to this screen, [click here to learn how to setup an exam.](/admin/cbt/how-to-setup-exam-on-cloudnotte)

Click on the **MORE** button and some options will display to you

Click on the **Select Students**

You can **untoggle** a student from writing the exam. E.g I don't want Fortune to write this exam all i need to do is click on the toggle button to disable him from taking this exam subject.

Once done, click on the close icon to close the modal and then click on **update** button to **save** the changes.

Once you have updated it, you can always go back to enable the student and save the changes again. That's all for now. 😍😍 # How to edit exam question on Cloudnotte Editing questions on your question bank is pretty much like the way you added it. Once you are on your question bank, on the question box.. Click on any input you want to edit.

Lets assume you want to edit the question title from "Who is the president of Nigeria" to What is a Noun?.. This is how you do it.\ Click on the Question title input of who is the president of nigeria

and then change the title to "What is a Noun"

Once you have done that, Click on the save button to save your changes.

Repeat the samething for the options if you wish to edit it. Thats all on how to edit questions. # How to insert maths symbol or special characters on a question we have built a maths editor for you to take away your hassles. ### Step by Step guide on how to insert maths symbol to your questions #### Step 1. Go to your question bank and select the class and subject you wish to add maths symbol or equations to.

Click on the question title or the options you want to add maths symbols or equations to.

Click on the **Maths** write up close to the status bar.

Once you have clicked on it, A maths editor dialogue will appear on your screen and then you can insert any symbol or Equation to it.

So go ahead and click on the keyboard icon on the input, you will see a mathematics keyboard on your screen below.

Its pretty simple to use, just play around with it and once done, click on the add button to add it to your question input.

So once it has been added to your question input, you will see it appearing like some special characters, kindly ignore and close it, it will format very well.

and once you close the input it formats very well as expected.

Now that we have fully understood how to add maths symbol and special equations to our questions. You may be wondering how do i then edit it? Kindly highlight the area where the maths symbol started from to the end.. Just like the image below.

and then click on the maths write up as though you want to add a new symbol. thats all. Remember you need to keep practicing so you explore it more better 🤓🤓 # How to disable an exam after setup Disabling an exam means you don;t want the students to write the exam because of a particular reason. Here is a step guide on how to go about it.

Click on view on the exam group.

Click on the **view** to select the class

After selecting the class, click on **proceed**.

Click on the **more button** on the particular subject you want to disable.

You can **untoggle** the enable to disable the exam.

Once you have untoggled it, Click on update.

Thats all on how to diasable an exam # How to add passage/comprehension question on Cloudnotte You can add comprehension questions on CBT using the Question section method. [Click here to learn how to use Question section](/admin/cbt/how-to-use-section-on-question-bank-to-group-questions) # How to view student submissions on Cloudnotte You can view student exam submission scores by navigating to the exam group and then the class you did the exam setup for.

Once yo get to the exam screen, click on the submission tab. # How to delete student exam submission on Cloudnotte # How to export student exam score submission to reportsheet # How to setup the exam screen for the students to write an exam After you have completed your exam setup, its now time for the students to write the exam. All you need to do is: 1. On your device browser, type [cloudnotte.com/cbt](https://cloudnotte.com/cbt) 2. The student will have to enter their user id and password

Once they are logged in, the subjects for the exam group will display on the next screen for them to select and write their exam. # Possible reasons why students may not see their exam when they login on Cloudnotte Here are 5 possible reasons why a student may not see their exams 1. **The exam start date is not the same as their device date** 2. **The exam must have ended** 3. **The students was disabled from writing exam** 4. **The student must have submitted the exam** 5. **The exam dooesn't not even exist** # How to filter questions on your question bank Filtering questions enable you sort questions properly you want to use for an exam or edit your question bank. **You can filter questions by the following options:** 1. By Session 2. By Term 3. By Section ### Step by Step guide to filter question Kindly go to your question bank and select the class and subject you want to view

Click on the filter button near the search box Note: You can also search for a question by entering any keyword the question you are looking for starts from

Click on the icon that that has three dots.

A dialogue will show on your screen kindly select the options you want to filter your questions for.

You can filter questions by Academic term and session, section as well. Once you have selected what you want to filter for, click on apply filter and close the modal. Note: After selecting an option and you close the modal, and question didnt show, probably the options you filter for do not have any questions on it. Always remember to click on the icon that looks like sweep or broom to remove the filter or else the questions will always be filtered once you are on the question bank screen. ### Step by step guide on how to remove filter option selected Kindly click on the icon that looks like broom or sweep for any option you selected to remove the filter option.

The first sweep or broom icon removes all filter, while the ones close to the options removes only for that option. # How to configure an exam group Configuring an exam group allows you to add extra functionalities such as: 1. **Display exam Score instantly on submission?**: If this is enabled.. students can see their exam score immediately they submit an exam 2. **Student/Parent should have access to exam corrections?**: If you want the students to have access to corrections on their dashboard when they submit an exam 3. **Notify user their score when an exam is submitted?:** if you want to notify parents of the student exam score just like **Jamb** 🤩🤩 ### Step by step guide on how to configure an exam group. Navigae to settings, then go to CBT.

Click on the configure under the exam group you want to configure.

Click on **configure**, and then you will be taking to the next page where you can configure the exam group.

Feel free to configure your exam group as you find it fit. That's all for now 😍😍 # How to create an exam group on Cloudnotte **What is an exam group?** An exam group just as the name implies is you grouping your exams so you can track an exam for accountability purposes and simplicity so you dont have your exam screen littered around 🤩🤩. **Let me walk you through step by step guide on how to do it.** Firstly you must be an admin to perform this action. Go to **settings** and then click on **CBT**

on the **CBT settings** screen, we have two options which are: 1. **Exam group** 2. **Question Tags** The **Exam group** is the active tab showing first. Click on the **Create exam group**

Once you have clicked on it, A dialogue will appear on your screen to create the exam group.

Enter the exam group name. E.g if the exam you want to setup is Mid term exam, you can call this Mid term exam. Select classes that can take this exam. You can select multiple classes here You can enable the exam group or now\.. if an exam group is disabled , it won't be visible when teachers want to setup an exam..so you can enable it for them to setup an exam.

Your inputs should like this 😍😍. Kindly click on the create **exam group button** to create the exam group. You will get a success alert that exam group has been created successfully. ***Note**: You can also edit and configure an exam group after it has been created.* # Communication This module ensures smooth passage of information to parents and staff in your school. Cloudnotte optimizes communication by providing a centralized platform for sending messages, announcements, and updates to students, parents, teachers and administators. Cloudnotte allows communication to occur anytime, anywhere as long as users have access to the internet.

This card shows the number of messages sent.

This card shows the Bulk SMS Balance.

This card shows the Email balance.

Messages sent would appear just as we have above.

You can use this search bar to search for a particular message.

This shows the number of messages that will appear per page. You can adjust it to your preference.

This is the reviews section. Reviews refer to feedback or evaluations provided by users, such as students, parents, or others. These reviews can help people make informed decisions about various aspects of the school, such as teachers, facilities, and overall experiences. They provide valuable insights and can contribute to building a transparent and trustworthy community within the school.

This card shows the total number of reviews your school has.

This card shows the amount of positive reviews your school has, represented as a percentage.

This card shows the amount of negative reviews your school has, represented as a percentage.

Reviews about your school would appear just as we have above.

"Send Message" is a feature that allows the administrator to send messages to members within the school community. It provides a convenient and secure way for individuals within the school community to communicate and exchange information. This feature enables the administrator to send private messages, ask questions, share updates. It promotes effective communication and fosters a sense of connectivity. To send a message, Click "Send Message". It is located at the top right of your communication module.

Once that is clicked, this form comes up on your screen. Fill it with the appropriate information then, click "Send Message",

In this communication module system, the users need to have credits or communication units in order to send messages. These credits or units act as a form of currency within the communication module, allowing users to send messages based on the number of credits they have. To fund units, Click "Fund Units". It is located at the top right of your communication module, just beside "Send Message".

Once that is clicked, this comes up on your screen. Fill it with the appropriate information, and click "Proceed".

Sending a newsletter means sharing important updates and information with parents. It's like sending an email or message that contains news, announcements, upcoming events, and other relevant details. Newsletters are a great way to keep everyone informed and engaged in a convenient and organized manner. When it comes to newsletters, using e-newsletters instead of traditional paper ones have awesome benefits. E-newsletters are cost-effective, eco-friendly, and can be sent out instantly to reach parents faster. Plus, they offer interactive content and can be accessed conveniently on various devices. To send a Newsletter, Click "Send Newsletter". It is located at the top right of your communication module, just beside "Fund units".

Once that is clicked, this form comes up on your screen. Fill it with the appropriate information, and click "Send Newsletter".

Message history refers to a chronological record or log of all the messages exchanged within the communication platform. It captures the conversation timeline, including the content, and participants involved in each message. Message history serves as a valuable reference, allowing the administrators to review past conversations, track important information, and maintain a comprehensive record of communication for future reference or analysis To check your message history, Click "Message History". It is located at the top right of your communication module, beside "Send Newsletter". # How to send BULK SMS on Cloudnotte Bulk SMS refers to the practice of sending a large number of text messages to multiple recipients at once. How To send Bulk SMS on Cloudnotte is shown below:

Click on **Messaging** on Cloudnotte Dashboard.

Click on Send Message. Select your targeted audience(Students, Staffs, Teachers), etc. Select class(es) if assigned to the audience. Write out the preferred message or text you want to pass to your selected audience.

# How to send email newsletter on Cloudnotte # How to view messages sent (Message history) on Cloudnotte # How to fund SMS unit on Cloudnotte # Attendance This module helps you to keep track of the staff' and students' attendance. Cloudnotte allows administrators to automate attendance tracking by providing digital attendance registers. It can automatically generate notifications to alert administrators, teachers, parents, and students about-related matters.

This card shows the statistics of Students' attendance.

This card shows the statistics of Staff' attendance.

You can download the above app, by clicking "Download Now".

To assign an attendance card, Click "Assign attendance card". It is located at the top right of the Attendance module.

Fill the form with the appropriate information, then click "Assign".

To request an attendance card, Click "Request Attendance Card". It is located at the top right of the Attendance module, just beside "Assign attendance card".

Fill the form with the appropriate information, then click "Place Order". # How to clock in and clock out attendance on Cloudnotte # How to request for an attendance card on Cloudnotte To request an attendance is asking someone to confirm if they will be present at a particular event by providing an arrendace card. How to request for an attendance card on Cloudnotte is shown below:

Click on Request Attendance Card at the top right corner of your Attendance module on your Cloudnotte Page.

Enter Quantity. Select card type, Using the drop down button select the kind of card type you want.

After selecting the type of card, write the total cost and place order.

After placing order you then press ok to confirm thr order to the email shown above. Note:\ If you encountered error while requesting for an attendance card, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Enter the right quantity . 3. Ensure every details is filled correctly. \ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to view student attendance history on Cloudnotte Viewing students attendance is the act of going through the census taking for students in a school which are being assigned to a class. How to view student attendance history is shown below:

Click on the Attendance module on your Cloudnotte page.

Click on Student Report to see the student attendance history. Note:\ If you encountered error while viewing student attendance history, you should check for the following:\ 1\. Ensure your internet connection is active.\ \ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to view staff attendance history on Cloudnotte Viewing staff attendance is the act of going through the census taking for staffs. How to view staff attendance history is shown below:

Click on Staff Report to see the staff attendance history. Note:\ If you encountered error while viewing staff attendance history, you should check for the following:\ 1\. Ensure your internet connection is active.\ \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # How to assign attendance card to student and staff Assigning an attendance card involves allocating students and staffs to confirm their presence in school by providing them with an attendance card. How to assign attendance card is shown below:

Click on Attendance Module on your Cloudnotte page. Click on Assign Attendance Card at the top right corner of your attendance module page.

Select student. Click on the button icon to select staff if it's the staff you want to give an attendance card. Write down the card number. Then click on assign.

Click on assign to assign card number or click on cancel not to assign a class number. Note:\ If you encountered error while assigning attendance card to student and staff, you should check for the following:\ 1\. Ensure your internet connection is active.\ 2\. Ensure you select the right student/ staff and issue the right card number to them. \ If the issue persist you can contact support: [hello@meghee.com](mail:hello@meghee.com) # Lesson Note This module is used for creating Lesson Notes. Lesson note is a detailed plan or outline prepared by a teacher to guide instruction duirng a particular lesson or class period. Cloudnotte provides a centralized platform for storing lesson notes, ensuring that they are easily accessible to teachers anytime, anywhere. It allows teachers to create customizable templates for lesson notes, providing a structured format to guide lesson planning.

First, select a term, class and Subject. Then, click "Create Lesson Note".

After clicking "Create Lesson Note", this pops up. Click, "Create From Scratch".

Then, this comes up. You enter the Topic then, click "Save".

Once you click "save", you will see the topic that was just created, just like we have above.

Next, you have to clcik the topic which you created. Then, this shows on your screen where you can add contents.

You can Share a topic by clicking on "Share", it is located at the top right of your screen. You can choose to copy public link, or message an audience just as we have above.

If you want to message an audience, Click on "Message", then this shows up on your screen. Fill it with the appropriate information and click "Send".

You can also delete a topic, by clicking "Delete", it is located at the top right of the screen. # How to add topics on Cloudnotte # How to add content on lesson note topic on Cloudnotte # How to add images to lesson note topic content on Cloudnotte # How to edit topic name on Cloudnotte # How to edit lesson note content from a topic on Cloudnotte # How to publish lesson note public to students on Cloudnotte # How to re-order your lesson note topics on Cloudnotte # Timetable Explanation/ breakdown of the Timetable module.

Select the class that you want to create a timetable for, and click "Create Timetable"

Once you click "create timetable", this comes up on your screen.

Click on a day to add the activity for that day just like we have above. Fill the form with the appropriate information, and click "Proceed" to save it to the timetable. # How to assign timing to a staff on Cloudnotte # How to add an activity on School timetable on Cloudnotte # How to unassign a timetable slot to another # School Blog

To create a blog, click this. It is located at the top right of your screen.

Add your blog image, blog Title and blog image. Once you have added them, click "Create" at the bottom right of the page. --- [Next Page](/llms-full.txt/1)